Latin America. Bridging the gap between physical and virtual interactions, hybrid meetings are the ones that change the business landscape today. They enable flexibility, productivity, work-life balance, and human connection that we seek in the modern workplace.
However, this leads to a paradox because, although 80% of workers prefer the hybrid form, 71% feel that meetings of this type can be stressful.
Therefore, meeting rooms should bring people together to exchange ideas, update projects and businesses, as well as to promote a common corporate culture, with functionality, sustainability and security for collaboration, making it easier for meeting participants to attend in person or from any location.
What type of Meeting Room do you require?
There are different sizes of hybrid meeting rooms. The large ones are ideal for meeting rooms, presentations, training or for more than 10 people in work meetings. Medium-sized ones can work for more frequent team meetings, where presentations and remote teammates can be displayed on a videowall.
Finally, small meeting rooms, enabled with a good-sized monitor, can have space for 4 people and function to allow a small group to communicate with colleagues working remotely.
In addition to the size of the rooms, it is important to take into account how they are designed and have what they require to be functional. Thus, the ergonomics of the furniture, lighting, technological resources and connectivity are equally important to make them suitable spaces for interaction.
How can you prepare your organization for hybrid meetings?
To facilitate hybrid meetings, make sure you overcome the challenges involved, and make employees appeal to meetings for their practicality and functionality, you should start with a comprehensive hybrid policy based on the needs and preferences of your workers.
Clear communication, solicitation of feedback, and close follow-up are mandatory to ensure the success of your hard work, high adoption rates of your new space, and happier, more productive employees.
Then comes the time for technology for your newly redesigned office spaces, but also for your workers' home office.
For the technology you need... Is it worth the investment?
Today, technology makes it possible to easily transform spaces and make hybrid work relevant. Meetings can be productive and fluid for all users, face-to-face or remote participants, in any space or configuration.
Therefore, meeting rooms must adapt to different types of configuration, including room systems or BYOM (Bring Your Own Meeting) solutions, different scenarios, different users (such as guests or remote users), as well as different technologies, peripherals, audiovisuals and screens.
"With this in mind, Barco's ClickShare allows flexibility in all types of rooms and of any size, thanks to the technological development that supports it. In addition, it offers a unified and coherent user experience for any type of space, due to its characteristics," said Rodrigo Cornejo Avendaño, Country Manager Mexico & Director of LATAM Channels at Barco.
The importance of having specialized technology in online meetings, in addition, lies in the return on investment that this brings. Thus, equipping a meeting room with devices such as ClickShare, which only requires an initial investment because it is compatible with more than 50 brands in the audiovisual equipment market, is highly profitable. And it is a fact that companies care about investing in resources that are practical, functional and quality.
"A meeting room is an important investment for companies, in it many businesses, agreements and planning can be carried out, saving valuable time in the future. Barco understands the importance and value of time within meetings, which is why through ClickShare Conference we offer a connection in a secure, fast and simple way, "said Cornejo Avendaño.
Work has evolved and hybrid meeting space is in high demand. The ease of cooperation found in physical spaces is feasible with technology like ClickShare that, during hybrid meetings, encourages collaboration and team bonding.
